New Program Development, Approval, and Implementation

Purdue University Global’s data-driven and collaborative approach to designing quality curriculum includes systematic processes for tracking course metrics, instructional design, and conducting internal and external audits. This document provides a high-level overview of how PG’s curriculum approach ensures a quality learning experience that is rigorous, engaging, and adapted to the needs of adult student.

Individual steps of the process are outlined below.

Program Overview

Project Team

The team includes the school’s designated project leader, marketing and finance managers, the school’s assistant dean of curriculum, an internal accreditation representative, two external subject-matter experts, three faculty members, and administrators from a campus or learning center (if applicable), the Office of Student Support, the Office of the Registrar, student operations, Purdue Global’s internal state regulatory affairs team, financial aid, and admissions. Members are invited to team meetings and/or included on relevant correspondence. Throughout the planning and development process, meeting minutes are recorded.

Feasibility Study and Timeline

In collaboration with marketing and finance, the feasibility study is completed. The study includes the following: summary of recommendations, program overview, degree plan, financial analysis, product value scale, market research, competitor analysis, integration, SWOT analysis, and relevant documentation. Faculty from the academic department proposing the new program must gather Bureau of Labor Statistics data, CIP/SOC information, planned credential name, length, award type and credits, and a detailed rollout plan. The phase one submission is reviewed by the state regulatory, career services, registrar, financial aid, accreditation, and veterans affairs teams, which each submit an assessment of the proposal and any questions or proposed modifications.

The assessments are returned to the project leader for incorporation into the proposal. Assuming the proposal is still viable, it progresses to phase 2. A timeline—including team meetings, program development deadlines, training schedules, accreditation and state regulatory affairs requests, and implementation schedule—is developed.

Program Details

Phase two requires the project leader to develop a range of detailed program information materials, including: a proposed faculty/support staff roster, list of necessary library resources, financial plan, competition data, complete program description, degree plan, course sequencing, and program outcomes with course-level assessment mappings.

Learning Outcomes

The project leader, assistant dean of curriculum, and designees create the program- and course-level learning outcomes, and they identify appropriate CIP/SOC codes with assistance from the employer and career services team. Then, mindful of any prerequisite requirements, they work with the Office of the Registrar to assemble the degree plan.

Program Support

Operational and budgetary support needs—including curriculum and innovation, library requirements, and any other needs, such as marketing—are identified. Further, financial aid is notified to initiate a request for Title IV funding eligibility, if Title IV funding eligibility is desired for the program.

All items are submitted for review by the library staff, Dean of General Education, Registrar, and Chief Academic Officer for feedback and review. These specialists review the in-depth proposal and either approve it or suggest modifications necessary for approval. If the proposal is approved by all of these teams, then it progresses to
phase 3.

Program Approvals—Internal Governance

The final program development phase involves creating any specific policies necessary for the program, and separate detailed applications for the Faculty Curriculum Committee and the Program Steering Committee. Once these materials are complete, they are submitted to the Policy Program Review Committee, the Faculty Curriculum Committee, and the Program Steering Committee. Each of these committees reviews the proposal information and either requests changes to the proposal or approves it in the committee minutes. Once the proposal has been approved by all of the committees, it is submitted to the Board of Trustees for review. Once the Board of Trustees reviews and approves the new program, an implementation timeline is developed to ensure that all curriculum and course materials are developed, resources are acquired, and faculty are prepared to teach the courses.

Review and Approvals

Academic Review: Once the financial aid step is complete, preliminary governance review and approvals are obtained. New and revised course proposals are presented for approval to the Faculty Curriculum Committee (FCC). Associate’s and bachelor’s programs must be approved by the dean of the School of General Education, who will review the degree plan and general education literacy distribution as it was submitted to FCC. Program-specific catalog language and policy are reviewed by the Policy Program Review Committee to identify operational impacts and concerns, and then are reviewed by the Academic Administrative Council, the highest administrative authority for academics at Purdue Global.

Accreditation and Regulatory Requirements

Documentation and applications for regional and specialized accreditation and any applicable professional boards are assembled as required. Relevant applications and requests for institutional change must then be drafted and submitted. Next, the necessary information and documents are compiled and submitted to Purdue Global’s internal state regulatory affairs team for review and approval. This includes state applications, Catalog verbiage, the faculty spreadsheet, and syllabi.

Final Program Approvals

The chief academic officer must review and approve the program for it to proceed. The program materials—with requested revisions, if necessary—are then considered by the Program Steering Committee. If Program Steering Committee approval is obtained, the program is presented to the Board of Trustees (BOT) for formal and final approval. If BOT approval is obtained, the program is then submitted to the Indiana Commission for Higher Education and this final approval is needed to request the addition of the new program to the U.S. Department of Education’s Eligibility and Certification Approval Report, and for a Title IV eligibility request, if applicable, to proceed.

Implementation

The following implementation steps are prepared during the planning and development process but are executed only when all required approvals have been obtained.

Internal Training and Communications

Internal training materials on the new program are developed and reference materials are updated. Appropriate staff and faculty training is then completed and internal communications are distributed. Internal training and communication distribution may take place prior to program launch.

Curriculum

Curricular resources are adjusted, when needed, such as the launch of any new courses and the increase in the number of sections of existing courses used in the new program. The school’s advisory board is updated as needed.

Catalog and Marketing

The new program is published in the Purdue Global Catalog. Marketing efforts for the new program are launched simultaneously with Catalog publication or after publication, and external materials, including the PurdueGlobal.edu website, are updated to reflect the new program.

The new program is officially launched when all implementation steps have been completed.


Updated 7/31/2019